ADMINISTRATIVE ORDER

OF

THE COMMISSIONER OF HIGHER EDUCATION

CREATING AN ADVISORY COMMITTEE ON EMPLOYEE BENEFITS

Admin Sub Charter

This advisory committee is created under the authority granted to the Commissioner by 20-25-1303, MCA.

The Inter-Unit Benefits Committee (IUBC) is created for the purpose of allowing members of the University System Employee Benefits Plan a reasonable opportunity to participate in the development of policy prior to a final decision by the Commissioner on matters affecting the Plan. The IUBC shall report all of its findings and recommendations to the Commissioner.

I. COMMITTEE NAME:

Inter-Unit Benefits Committee (IUBC)

II. NUMBER OF MEMBERS AND APPOINTMENT PROCEDURES:

There shall be twenty-four (24) members of the IUBC representing actively employed faculty/staff and two (2) members representing retirees. The members shall be selected from a diverse group in order to adequately represent the interests of employees of the Montana University System. One-half of the members must be appointed based upon the recommendations of the labor organizations representing employees of the university system and one-half of the members shall be appointed by the Commissioner of Higher Education. The labor organizations shall designate one individual who will coordinate appointments to the IUBC and will give written notice to the Commissioner of Higher Education of the names of such individual.

III. COMMITTEE FUNCTIONS:

    1. Duties - The committee shall review existing employee group benefits plans; review claims experience, projections, and problems; recommend changes in plan design; recommend employee premium rates; and advise the Commissioner on employee group benefits which may include but are not limited to medical plans, dental plans, vision plans, life insurance programs, AD&D plans, long term disability plans, campus wellness programs, employee assistance programs, managed care programs, the optional retirement program and the tax deferred supplemental retirement programs. Committee members must perform their duties in a manner that is consistent with their fiduciary responsibility.

    2. Powers - The committee will elect a presiding chair and a vicechair who shall serve a one (1) year term. The vicechair will serve when the chair is absent. A record of meetings shall be maintained. The meeting agenda shall be established by the Director of Benefits.

    3. Meetings - The full committee shall meet, at a minimum, two (2) times a year. Subcommittee(s) may meet as often as necessary.
      1. Committees
    1. Appeals Committee: A standing appeals committee shall be appointed. Such committee shall consist of two (2) members who were appointed by the labor organizations and two (2) members who were appointed by the Commissioner. The Director of Benefits shall serve in an ex officio capacity. A majority of 3 (three) votes of the appeals committee is required to overturn the decision of the claims administrator. A tie vote of the appeals committee sustains the denial of the appeal.
    2. Subcommittee(s): Ad hoc subcommittees may be established to make recommendations. Such subcommittees shall consist of equal numbers of labor appointees and Commissioner appointees.

IV. VOTING:

A quorum must be present to conduct business at any regular meeting. A simple majority (50% plus 1) shall constitute a quorum. In the event of a division in committee opinion, each member shall have one vote. Only committee members may vote; alternates do not have voting privileges. If a committee member is not able to attend and wishes to designate another committee member to cast their vote, that member shall give written authorization for another committee member to cast his/her vote. Written authorization may take the form of E-mail or FAX.

V. TERM OF MEMBERSHIP:

All appointments to the Inter-Unit Benefits Committee are for a term of three (3) academic years. Appointments may be renewed for subsequent terms.

VI. RESIGNATIONS/REMOVAL:

Committee members shall give written notice of their resignation to the Director of Benefits. A replacement will be requested as soon as possible from either the labor organizations or the Commissioner in accordance with section II. Any member who misses two (2) consecutive meetings even if they have designated an alternate, will be considered to have resigned and will be automatically replaced in accordance with section II.

 

APPROVED: Sheila M. Stearns, Commissioner of Higher Education

updated September 2011

 

 

 

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